10 Questions to Ask Before Booking Your Wedding Venue
Choosing your wedding venue is one of the biggest decisions you’ll make for your big day! The right venue sets the tone, creates the atmosphere, and provides the backdrop for memories that last a lifetime. But how do you know which venue is perfect for you? Here are ten essential questions to ask before you say “yes” to the venue.
1. Is My Preferred Wedding Date Available?
Before falling in love with a venue, make sure they have your desired date available. Popular venues like Songbird Retreat often book up well in advance, especially for peak wedding seasons, so checking availability is key!
2. What Is Included in the Venue Package?
Each venue has its own package offerings. Some may include catering, furniture, and décor, while others might only provide the space. At Songbird Retreat, for instance, we offer a variety of venue packages dependent on guest numbers, and lots of guidance for you about recommended vendors to suit your chosen style.
3. How Many Guests Can the Venue Accommodate?
It’s essential to choose a venue that fits your guest list comfortably. Songbird Retreat is perfect for intimate weddings of up to 10 guests plus the bride and groom, offering a cozy and personal experience without compromising on style, right through to a wedding of up to 150 guests
4. Is There Onsite Accommodation, OR LOCAL ACCOMMODATION FOR GUESTS?
Accommodation is an important consideration, especially if you're planning a destination wedding. Songbird Retreat offers the beautiful Songbird Cottage for the bride and groom to enjoy a luxurious stay, perfect for unwinding after the celebrations. There are many AirBnB and motels in surrounding ares like Leigh, Matakana, Omaha and Warkworth. We are happy to provide recommended options.
5. Are There Restrictions on Décor or Vendors?
Some venues have restrictions on what décor you can use or require you to work with specific vendors. At Songbird Retreat, we offer the flexibility to make the space your own, while also recommending trusted local vendors for your big day.
6. What Is the Plan for Bad Weather?
Especially if you’re dreaming of an outdoor ceremony, a backup plan is essential. At Songbird Retreat, we offer both indoor and outdoor ceremony options for intimate weddings, and larger weddings enjoy marquees so whether it’s a summer day or a spring celebration, you’ll have peace of mind.
7. Can We Have a Tour of the Venue?
Photos can only show so much, which is why it’s crucial to see the space in person. At Songbird Retreat, we offer Sunday afternoon tours by appointment.
8. What Are the Costs and Payment Plans?
Make sure you fully understand the costs involved. From deposit amounts to payment schedules, get all the details upfront. Songbird Retreat provides transparent pricing and payment plans to make budgeting stress-free.
9. Is There a Noise or Time Restriction?
Many venues have restrictions on the length of your event or noise levels due to local regulations. Be sure to clarify these details to avoid any surprises. At Songbird Retreat, celebrations can continue until 11pm, and guests who wish to celebrate into the early hours of the morning can bus to their next destination at that time.
10. What Makes Your Venue Unique?
Finally, ask what sets the venue apart from others. Songbird Retreat is more than just a wedding venue—it’s a serene sanctuary nestled in nature, offering a bespoke, personal wedding experience. Our stunning and tranquil gardens provide a special atmosphere where every detail is tailored to your vision.
By asking these important questions, you’ll feel confident knowing you’ve found the perfect setting for your dream wedding. Book your tour today and see why so many couples fall in love with Songbird Retreat!